Posts Tagged ‘courier’

Through The Eyes Of Your Customer

Wednesday, March 25th, 2009

If your workload looks anything like mine, you are usually so involved in the day-to-day tasks of running a small business that sometimes you forget to look through the eyes of your customer. To put it simply, you can’t afford to ignore this perspective for long. Because in this cluttered marketplace, an unhappy customer will usually take their business elsewhere.

So how do you make sure that this doesn’t happen? Here are 5 tricks to get the real skinny on your company’s customer service capabilities.

1. Call the 800 number – Try a couple of different tactics each time that you call. Angry, confused – throw everything at them including the kitchen sink!

2. E-mail Customer Service – Make sure you think about how a customer would write this e-mail because you don’t want to be obvious in your “mystery-shop Email”.

3. Answer the Phones – There is nothing better than just talking to your customers and seeing what kinds of needs they have. Make a trip to the call center a regular event.

4. Contact Random Customers – Pick a few customers that you never have interaction with and give them a call. Not only will they appreciate the time that you took to call them, I bet they will give you tons of great information.

5. Check Your Website – Visit your website and make sure that it is easy to get customer service contact information. Also, ask a family member or friend who has never been on your site to review it. You might be surprised what you are missing.

If you are at the top of the organization, this is a great way to keep your finger on the pulse of your business. It is all too easy to get disconnected when you don’t talk to customers every day. And a little warning, this could have some personnel kick-back because no employee wants Big Brother breathing down their neck. So, I recommend sharing your findings with your top managers and brainstorm a way to reward your staff for the good findings and create an action plan for the areas that need improvement.

Remember – if it’s not perfect – fake it till you make it. Before you know it, that exceptional level of customer service will not be an act, it will be a genuine part of your company philosophy. Good luck!

Till Next Time,

Eric

Hot Shot Delivery, The Houston Courier Service

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Price Vs. Value – Another Look at Purchasing

Wednesday, March 18th, 2009

After last week’s blog about Price Vs. Cost, I started thinking a bit more about my lawn service decision and I realized something important. In a world full of choices (and opportunity costs), the concept of cost, price and value tend to get a bit confused at times.

Let me explain…as I discussed last week, I decided a long time ago to hire a lawn service so that my weekends are spent with my family vs. doing the yard. However, it was not as simple as that. There are tons of lawn services that are available in my neighborhood. So, I had figured out the Price vs. Cost concept in my head, but was now on to Price Vs. Value.

Price Vs. Value At Home

I chose my lawn service for many reasons that had nothing to do with how much they cost. They were not the cheapest of the ones that I was considering, but I know that you get what you pay for in almost every walk of life. I needed a lawn service that would show up as scheduled, do a thorough and professional job with my yard, use updated equipment, friendly and trustworthy employees, have flexible payment methods and were prepared to make amends when problems occurred. I’m not naive to think that problems won’t occur at times, but a company that can make things right has value that can not be expressed in dollars and cents.

This is what I mean by Price vs. Value. Let’s say that I went for the cheapest option for lawn care. I have no guarantees that the company will be around in 6 months and then I’m right back looking for a new provider. Also, I have no idea if they can trust their employees, so how do I trust them when they are around my home and my family once a week? These are just a few concerns that I considered when looking for the best company, not the cheapest company. The VALUE of a good provider, outweighs the few additional dollars that I pay per month.

Price Vs. Value At Work

I see this concept all of the time with my Houston Courier Service. It seems like every Tom, Dick and Harry thinks they can start a courier service. In one year, I have witnessed the coming and going of over 20 different small Houston Courier Services. My courier company has been around for over 30 years and I still get pulled in to price wars with fly-by-night services that will likely shut their doors within a month.

Our business is very different than most Houston Couriers. We don’t sell on Price, we sell on Value. We have spent thousands of dollars to have the most updated technology that provides real time tracking of packages, online order entry and reporting.  We are fully staffed to prevent long hold times on the phone and we train our customer service department to treat customers with the utmost respect. We have a 99% on-time delivery percentage and don’t over-promise to our customers. We can stock inventory in one of our several distribution warehouses across the city. We are not a company that wants to compete on Price. Surprisingly enough though, our bids are usually not very far off from the cheapest/unreliable provider’s bid.

In this economic climate, it makes sense to watch your spending and cut back in areas where possible. But, again, make sure you are watching the Price Vs. Cost and the Price Vs. Value. You could be stuck doing everything on your own or working with people you can’t rely on. That’s the last thing you need right now.

Until Next Time,

Eric

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Recession-Proofing Your Business

Tuesday, February 10th, 2009

This is a challenging time for many companies. Business is slowing down and people are cutting back on their spending across multiple industries. The fear and concern of a major recession is on the minds of most people. However, it’s not all bad. Actually, you are in better shape than you think. One of the best things about running a small business is the ability to react quickly and efficiently to a financial crisis. Here are a few tricks that I have learned over the years:

Keep it Lean

There are some basics in this category – like not flying in coffee from New York for your staff (yes, I have heard of that). But seriously, there are some other things that you can attack that you might not have thought about. How about getting rid of unprofitable clients? Many businesses don’t realize how unprofitable certain customers can be. As a Houston Courier Service, I’m very aware of this problem. You will need to dig deep into the numbers to see if you can spot them and find a way to make them profitable. If not, go with the 80/20 rule on this one and trim the excess to save time and money.

Diversify

If you love what you do for a living than this one will be an easy one for you. I bet you can rattle off 5 things right now that make you different from your competitors. Can your customers rattle those same things as fast? I bet not. Review your marketing materials and talk with your sales team to make sure that you are communicating those differences as much as possible. Now is the time to stand out from the competition.

Resist Changing Prices

Raising rates will be a big temptation but remember your customers are feeling the squeeze just as much as you are. Don’t make your services one of the areas that they scale back on. Also, discounting your services too much will devalue your brand and might not be something that you can recover from. Just hold tight!

Keep In Close Contact with Customers

People do business with people that they like. Your customers need to know that you care! Don’t assume that they already know that — pick up the phone and remind them. Find out the little details in their life like their spouse’s birthday and send flowers. Not only is this fun to do but your customers will appreciate you for it.

In the end, a slower economy actually helps you find problem areas and become more efficient. So don’t let it get you down! You’ll emerge a better company on the other end!

Until Next Time,

Eric

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